Case Studies
Real automation systems built for real businesses. See how we eliminate bottlenecks and design operations that scale.
How a Fee-Only Advisory Firm Replaced 250 Hours of Monthly Sales Work with a $100 System
A regulated fee-only financial advisory firm was spending 250+ hours a month on manual sales calls and onboarding admin. PhotonMan built an automated onboarding system using Zapier, a compliant e-signing platform, and a payment gateway. Webinar-to-client conversion went from 8% to over 20%. The entire system cost under $100 a month.
250 hrs/month→Near zero
monthly sales effort
8%→20%+
webinar-to-client conversion
30%→60%
onboarding completion rate
How a Construction Company Cut Estimate Processing Time from 2 Hours to 2 Minutes
A US construction company was spending 8 hours a day manually copying estimates from their estimation software into QuickBooks Desktop. We built a Zapier workflow that reduced per-estimate processing from 2 hours to 2 minutes, without changing either software or adding any new tools to their stack.
2 hours→2 minutes
per estimate
8 hours/day→7.5 hours
saved every single day
$4,000/month→Under $50/month
vs a full-time hire